Multitasking and Focus

Multitasking, if done effectively, allows one to accomplish more in less time.

However, studies (as well as some anecdotal evidence) seem to indicate that multitasking is difficult to do effectively, and in fact may lengthen the amount of time accomplish the various tasks.

Here, I propose a method for constraining multitasking to only effective applications. Here are some conditions that may allow for effective multitasking.

Condition one: Is there an element of waiting in your primary task? Are you boiling a kettle of water for tea? Are you waiting for the cable guy to show up? Are you waiting to do an assignment? ;) Then work on a lower urgency but high priority project in the down times. I wrote this article while procrastinating!

Condition two: Is there an element of routine in the activity? If it is a project that requires the use of your hands, and not so much your mind, then find something constructive for your mind to do that involves listening or talking. For example: driving, gardening, working out. Instead of listening to music on your ipod, listen to language learning files, or audio books on a non-fiction topic of interest. Call a friend and catch up. Practice a speech you've been working on. Go over class notes in your head. Pray for God to help you focus on your day.

Things not to multitask on are projects that require a high level of attention. Don't sit down to your desk with 2 seperate projects. Work on one project at a time until you are satisfied with your progress. Then put it away (out of sight, but close by so that if you think of something you should add to it, pull it out, make a note of it, and then put it back) and work on the other project. When you're working on a project on your computer, close everything else that is not related to your project.

Following these basic guidelines on multitasking should improve your ability to accomplish your goals in less time.

Thusly, you will improve your effectiveness and efficiency.